Think of an organization you either work for now

Think of an organization you either work for now or would like to work for, in either a paid or volunteer position. You’ll create a letter, which could be an appeal for donations, a thank-you letter, or some kind of business communication for an event. 1n the content, you’ll include a place for a table of names and email addresses and include text that introduces the table. (For example, your table might be a list of names and email addresses of participants or others who have volunteered to help out.) You’ll create a table in Access with this information, then export it to an RTF document that you’ll insert into your Word letter.

a. Start Word, then save a new document as 0 -My Letter in the location where you store your Data Files. (Hint Throughout this exercise, maximize windows as necessary.)

b. Type the letter text, including the table introduction. Add clip art or photographs as desired. Include your name as the signer of the document.

c. Start Access, then open a blank desktop database named 0 -My Database. Create a table containing fields for First Name, Last Name, and Email Address, giving the table an appropriate name, and add at least three records.

d. Export the Access table to an RTF file named 0-My Export. (Hint Use a command on the EXTERNAL DATA tab, in the Export group. Do not save export steps. Save the file in the same location as your other files for this exercise.) Close the database and exit Access.

e. In the Word document, insert the exported RTF file in the appropriate location using the Text from File command. Delete the ID column, then format the inserted table any way you wish. (Hint: You may wish to use the Header Row check box in the Table Style Options group.)

f. Make any final formatting changes, then save and close the letter.

g. Open a new Word document, and type a short email message to the four participants, reminding them of the date or another relevant fact about your organization, perhaps an upcoming event. Save the file as 0 -My Email text.

h. Start a mail merge, using the E-mail Messages selection, and use 0-My Database as the data source.

i. Use the Insert Merge Field button to insert each recipient’s email address at the top of the message.

j. Finish the merge, using the Edit Individual Documents command. Rather than sending the email messages, save the merged document as 0 -My Electronic Messages.

k. Save and close all documents and programs.